Attendance Tracking
Clubnest allows you to mark and track attendance for coaching sessions and course dates. This helps coaches monitor engagement, flag regular absences, and meet safeguarding requirements.
Marking Attendance
- Open a course date or coaching session from your dashboard.
- Navigate to the Registrations or Enrollments tab.
- For each registered participant, use the attendance status options to mark them as:
- Confirmed — Present at the session.
- Not Attending — Absent from the session.
- Unconfirmed — Status not yet recorded (default).
Next Course Attendance Column
The registration table includes a Next Course Attendance column that shows the attendance status of each junior for their next upcoming session. This uses the schedule stored on the course date and highlights:
- Confirmed — Green badge.
- Not Attending — Red badge.
- Unconfirmed — Yellow badge.
- No upcoming dates — Grey badge (course has ended or has no future dates).
Automated Reminders
Clubnest can automatically send attendance reminder emails to parents before each session. These run on a scheduled task and use the schedule stored on the course date to determine when reminders should go out.
Why Attendance Matters
- Ensures safeguarding registers are always up to date.
- Helps coaches plan session content based on expected numbers.
- Provides a record that can be referenced in accident or incident situations.