5 out of 5
18 July 2025
The vetting tools and QR permits have changed how we run the lake. Admin is lighter and we’re more confident about who’s on the bank at night.
Carp & Fishing Syndicates
Carp & Fishing Syndicate Management Software in the UK
Clubnest is purpose-built for UK fishing syndicates. Whether you run a private carp syndicate or a mixed coarse fishery, manage digital permits, waiting lists, payments, swim bookings and catch records in one secure platform.
- • Digital permits & QR verification for bailiffs
- • Private waiting lists with vetting workflow
- • Swim booking, rotation rules & lake maps
- • Catch logging, leaderboards & stock insights
Everything You Need to Run a Private Syndicate
Keep membership tight, protect the water and save time on admin. Clubnest helps syndicate owners control access, streamline renewals and enforce rules fairly — while giving trusted members a slick experience on mobile.
Membership Controls
Caps, probation, suspensions and eligibility rules. Private dashboards for every member.
Waiting Lists
Applications, vetting notes and status timelines. Auto emails & optional fees.
Digital Permits
QR codes for bailiffs, guest pass limits and rule acknowledgements on sign-off.
Swim Booking
Pre-book swims with rotation rules, night limits and lake maps for clarity.
Catch Recording
Weights, photos, bait, peg — with approvals, leaderboards and exports for stock checks.
Payments & Renewals
Stripe-powered invoices, subscriptions, reminders and receipts — all tracked.
Exclusive Member Management
Control capacity, set eligibility and manage renewals without spreadsheets. Every member has a private area with permits, payment status, responsibilities and catch history. Admins get full oversight with exportable logs.
Smart Waiting List & Vetting
Digitise long waiting lists with application windows, vetting notes and status timelines. Prevent duplicates, collect fees if required and promote candidates to members with a click. Every step is timestamped.
Permit Access & Syndicate Rules
Issue full, night, guest or probation permits with QR verification. Attach rule sets, maps and waivers for digital sign-off. Keep a clean audit trail of who agreed to what and when.
Private Invoicing & Subscription Billing
One-off invoices, deposits and annual subscriptions with receipts and reminders. Refunds and VAT handling built-in. Reduce bank-transfer chasing and keep everything reconciled automatically.
Catch Recording & Carp Leaderboards
Members log catches with weight, length, bait and photos. Managers approve entries to prevent disputes, run seasonal leaderboards and export data for stock planning and welfare checks.
Swim Booking, Rotation & Lake Maps
Avoid rota disputes by letting members pre-book swims within fair rotation rules and night limits. Upload lake maps, assign swims and give bailiffs live visibility of who should be where.
Bailiff QR Scanning & Guest Tickets
Verify membership and guest passes with a quick QR scan — even with patchy signal. Set strict guest limits and link guests to the hosting member for full accountability.
Inventory, Assets & Maintenance Logs
Track boats, nets, oxygen meters and more. Assign responsibility, record servicing and log work-party attendance so nothing goes missing and insurance queries are easy to answer.
Promotion for Invite-Only Waters
Choose “closed”, “invite-only” or “open with vetting”. Build minimal public pages to attract the right enquiries, with SEO-rich profiles, testimonials and media — while keeping member-only content private.
What Syndicate Owners Say
Real feedback from private waters using Clubnest to modernise membership, permits and bailiff checks.
5 out of 5
6 August 2025
Swim booking with rotation rules keeps it fair. Members know what’s available and arguments have disappeared.
5 out of 5
29 August 2025
Catch logs and approvals are brilliant for stock planning. We finally have a reliable history with photos to back it up.
Syndicate FAQs
Can I restrict access and run private waiting lists? ▾
Yes. Set membership caps, probation stages and eligibility rules. Waiting lists include applications, notes and status timelines with optional fees.
Do permits include QR codes for bailiffs? ▾
Every digital permit has a unique QR code that can be scanned at the water, even with poor signal. Guest passes can be limited per season.
Can members pre-book swims with rotation rules? ▾
Yes. Upload lake maps, assign swims and enforce fair-use rules (e.g., max nights, cooling-off periods). Bailiffs see live bookings.
Do you support subscriptions and renewals? ▾
Stripe powers one-off invoices and annual subscriptions with reminders and receipts. Refunds and VAT settings are supported.
Is member data private and GDPR-friendly? ▾
Role-based access, consent logs and retention controls help you meet obligations. You remain the data controller; Clubnest is the processor.
Ready to Modernise Your Syndicate?
Join UK syndicates using Clubnest to simplify membership, permits, swim booking and compliance.