Spreadsheets Worked. Until They Didn't.
Excel got your club started. But as you've grown, the cracks are showing: version conflicts, manual errors, no online payments, members chasing you for renewals, and hours lost to admin that should take minutes.
Sound Familiar?
Multiple versions of the member list floating around
One live database everyone sees — no sync conflicts
Manual renewal reminders and payment chasing
Automated reminders and online card payments
Copying email addresses into BCC every time
Built-in email and SMS to members or groups
Attendance tracked on paper at sessions
Digital registers with QR check-in
No audit trail for GDPR or safeguarding
Full activity logs, consent records and exports
Hours spent reformatting reports for committee
One-click exports and treasurer dashboards
Migration in 4 Simple Steps
Export Your Data
Download your member list from Excel or Google Sheets as a CSV file.
Create Your Club
Sign up free, add your logo and set up your club profile.
Import Members
Upload your CSV. We auto-map columns and preview before importing.
Invite Members
Send invites so members can claim their accounts and update details.
What Can You Import?
Members
Names, emails, phone numbers, addresses, membership types, renewal dates and custom fields.
Tickets & Permits
Historical ticket sales, permit holders, day ticket purchases and season passes.
Fixtures & Events
Match calendars, coaching sessions, AGM dates and any recurring events.
Catch Records
Historical catch data, species, weights, venues and angler records.
Match Results
Fixture results, weights, positions, points and series standings.
Documents
Policies, risk assessments, venue maps and any files your club uses.
How Much Time Will You Save?
Clubs switching from spreadsheets to Clubnest typically report significant time savings on routine admin tasks.
| Task | With Spreadsheets | With Clubnest |
|---|---|---|
| Send renewal reminders | 2-3 hours (manual emails) | Automatic |
| Process membership payments | 30 mins per payment | Instant (online) |
| Update member details | Wait for email, edit file | Members self-serve |
| Generate treasurer report | 1-2 hours formatting | One-click export |
| Check who attended a session | Paper register, manual entry | QR scan, instant |
| Find a member's emergency contact | Search through files | Two clicks |
"We'd been using Excel for 15 years. The thought of migrating was daunting, but Clubnest made it painless. Our 200+ members were imported in an afternoon, and we haven't looked back. The time we save on renewals alone is worth it."
Club Secretary, Midlands Angling Association
Free Migration Support
Not sure where to start? We'll help. Every club gets free migration support — we'll walk you through the process, help map your data, and make sure nothing gets lost.
Migration FAQs
How long does migration actually take?
Most clubs complete migration in under an hour. If you have complex data or years of history, allow a few hours. We provide free support throughout.
Will my spreadsheets be affected?
No. We import a copy of your data. Your original files remain untouched until you're confident everything is working.
What if my spreadsheet is messy?
That's normal! Our import tool handles inconsistent formatting. For tricky cases, we'll help clean up the data during migration.
Can I import historical data?
Yes. Import past members, ticket sales, match results and catch records. Your club's history is preserved.
What file formats do you support?
CSV, Excel (.xlsx, .xls) and Google Sheets exports. Contact us for custom formats.
Is there a cost for migration support?
No. Free migration support is included for all clubs, regardless of plan.
Can I export data back to spreadsheets?
Yes. Export any data from Clubnest to CSV anytime. You're never locked in.
What if I need to keep some spreadsheets?
Many clubs use Clubnest as their primary system but export to spreadsheets for specific reports or committee requirements.
Explore more: Angling Club Software, All Features, Pricing, Spreadsheets vs Clubnest.