Sell day tickets and season permits online, manage age groups, and verify on the bank with secure QR codes. Clubnest gives you a GDPR-first system that reduces admin, increases revenue, and keeps your waters compliant.
Clubnest • Permit
Holder
Alex Fisher
Validity
01 Jun – 31 May
Rod limit
2
Minimal data shown on scan
Paper books go missing, handwriting is hard to interpret, and cash reconciliation stretches volunteer hours. When your permits and day tickets live in Clubnest, anglers purchase on desktop or mobile, receive their permit instantly by email, and your treasurer gets clean, export-ready reports. There’s no need to retype details, chase incomplete forms, or struggle with weekend bank drops. Bailiffs can verify entitlement with a quick QR scan — even at the peg and even if signal is patchy.
Clubs typically see fewer errors, faster checks, and better compliance in the first month. The administrative burden shrinks because data is captured once, in the right structure, and is instantly available to the right people. The result is a better member experience and volunteers who can focus on coaching, venues, and community growth instead of data entry.
Clubnest grew from junior programmes, club memberships and match admin. The permit system reflects that reality: flexible age bands, venue rules, rod limits, concessions, add-ons and the little details that matter by the water. From platform access on specific lakes to seasonal method restrictions, you can model the nuances that make your club unique without resorting to footnotes that are easy to miss.
*Payment methods depend on your processor and region.
Start by defining your age groups. Most UK clubs use bands such as Young Junior (up to 11), Junior (12–15), Adult (16–65) and Senior (66+), but you can create any configuration you need. Age is calculated from the angler’s date of birth relative to a season anchor date, so pricing, eligibility, rod limits, and rules apply automatically at checkout — no manual checks, no awkward conversations on the bank.
During checkout, Clubnest calculates the angler’s age against your season dates so the correct product and pricing are shown. If a guardian is buying for a child, the system associates the permit to the child’s profile while the receipt goes to the guardian — an important distinction for GDPR and safeguarding. Anglers can hold multiple permits (e.g., a season permit and a guest pass), and rules remain easy to understand for both anglers and bailiffs.
For edge cases — like a junior turning 16 mid-season — you can decide whether pricing is based on the season start date or purchase date. Clubnest supports both models, ensuring fairness for members and consistency for the club’s finances.
Each ticket you create belongs to an age group, has a price, a validity period, and optional rules (like rod limits or venue restrictions). You can sell tickets as one-time purchases or enable recurring auto-renewal so season permits renew automatically each year. Anglers appreciate the convenience; treasurers appreciate the predictability. Your policies on refunds, proof of concession, and proration are all supported out of the box.
Ideal for day tickets, guest passes, and special events. Buyers receive a digital permit with a QR code and the rules you attach. If a ticket is cancelled or refunded, its QR state updates immediately so bailiffs always see the correct status.
Switch on recurring billing for season permits. Anglers opt in during checkout, and Clubnest handles renewals, receipts, and failed-payment flows. Members can pause or cancel renewals from their account — you keep control of eligibility, they keep control of their payments.
Offer senior or disability concessions, extra-rod add-ons, boat/platform access, and venue-specific options. Everything is kept together on one digital permit for simpler bailiff checks and reduced confusion on busy banks.
Clear product naming reduces confusion. For example, “Canal Season Permit — Adult (2 rods)” sets expectations before checkout and during on-bank checks. You can add sub-labels for date windows, method restrictions (e.g., no live-baiting), or water-specific notes. This clarity is reflected on the QR screen and in the angler’s account so there’s no room for guesswork.
Limit add-ons or guest passes per season, tie usage to an active base permit, and restrict certain tickets to club members only. These controls reduce awkward conversations and preserve the quality of your waters.
Anglers select their ticket(s), confirm details and pay in a single, smooth flow. Receipts and digital permits are delivered instantly by email and stored in the angler’s account for offline access. If a guardian is buying for a junior, permissions and consents are handled inside the flow — no paper chase, no double entry, no chasing for missing consent signatures.
*Payment methods depend on your processor and region.
The checkout meets WCAG guidance with clear contrasts, keyboard-friendly forms, and readable language. You can add multilingual copy, venue accessibility notes, and emergency contact fields that your safeguarding lead can access securely. Optional saved profiles let families quickly renew for multiple children without re-entering details every season.
Every purchased permit gets a unique QR code. Bailiffs and officials can scan using the Clubnest app or a secure web view. The QR reveals exactly what’s needed for compliance — the person’s name (or child’s initials for minors), permit type, validity dates, rod limit, venue permissions, and whether any add-ons are active. It does not expose more personal data than you choose to show.
Only the minimal information required for verification is shown. Detailed personal data remains in the secure Clubnest dashboard, with role-based access controls and audit trails. If a permit is refunded or cancelled, its QR state updates immediately. Checks can be timestamped for your records, supporting a robust compliance posture.
The dashboard shows live sales, upcoming renewals, expiries and useful breakdowns by age group, venue and ticket type. Export CSVs for accountants, analyse redemption vs. issue rates, or connect your payment provider’s statements for smoother reconciliation. With auto-renewals enabled, next season practically runs itself.
Define rules once — rod limits, methods, closed periods, water-specific restrictions — then attach them to tickets so anglers see them before buying and bailiffs see them when checking. Version history records who changed what and when.
Download sales by period, product, or venue. Track renewals vs new joins and identify where concessions are most popular. Spot seasonal trends and adjust pricing or stock (e.g., guest passes) accordingly.
Assign roles for treasurers, bailiffs, safeguarding leads and coaches. Every critical action is logged to an audit trail, creating accountability and supporting your data protection obligations.
Lost phones, dead batteries, or name mismatches happen. Bailiffs can look up by permit ID or email, and guardians can retrieve junior permits from the account area. If there’s a dispute, the audit log and change history tell the story objectively.
Already sell permits elsewhere? We can import your products, age bands, prices and member data. If you currently use paper permits, we’ll help design a clean digital structure so anglers recognise the products they’re used to buying, now with the speed and convenience of online checkout.
Clubs commonly start with: Day Tickets (Adult/Concession), Season Permits (Junior/Adult/Senior), Guest Passes, Extra-Rod add-on, Boat/Platform access. You can add special winter tickets, canal-only passes, or match-day permits with time windows. Over time, analytics help refine what to promote and when.
Clubnest is built for UK clubs that handle juniors, guardians and sensitive information. Data is encrypted in transit and at rest, stored within reputable infrastructure, and minimised by design. Role-based access ensures bailiffs see only what they need while safeguarding leads can access emergency contacts and relevant medical notes where appropriate. Export tooling supports Subject Access Requests and data portability when needed.
Scan → green tick, permit name, holder name or initials (child), validity dates, rod limit, venue permissions, and add-ons. A revoke or refund flips the permit to red instantly. If there’s doubt, the system can show a compact change history so the official can make the right call quickly and fairly.
Give anglers the convenience they expect and volunteers the time back they deserve. Set up age groups, add tickets, choose auto-renew or one-time, and start verifying with QR codes this week. If you’re migrating from paper, we’ll help you map the old world to the new — clearly, safely, and at your pace.